How to Cancel an Interview

How to Cancel an Interview: 13 Cool Steps

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How to Cancel an Interview – Job interviews are pivotal moments in our professional journey, offering opportunities for growth and advancement.

However, unforeseen circumstances can sometimes lead to the need for canceling an interview.

While canceling an interview may seem daunting, handling the situation with professionalism and courtesy is essential. In this blog post, JonakyBlog will provide you with a comprehensive guide on how to cancel an interview gracefully while maintaining a positive reputation.

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Steps on How to Cancel an Interview

1. Assess the Situation – How to Cancel an Interview

Before canceling an interview, carefully assess the situation.

Ensure that your reason for cancellation is genuine and unavoidable, such as a medical emergency, sudden family obligation, or other serious matters.

2. Timely Communication – How to Cancel an Interview

Notify the prospective employer as soon as you know that you need to cancel.

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Timely communication allows them to adjust their schedule and make necessary arrangements.

3. Choose the Right Communication Method

Email is the most appropriate and professional method for canceling an interview.

It provides a written record of your communication and allows the recipient to respond at their convenience.

4. Be Honest and Apologetic – How to Cancel an Interview

In your email, be honest about the reason for your cancellation.

Express genuine regret for any inconvenience caused and apologize for any disruption to their schedule.

5. Keep It Concise – How to Cancel an Interview

While you should provide a brief explanation for your cancellation, avoid going into excessive detail.

Focus on the main reason without oversharing personal information.

6. Express Interest for Future Opportunities

Even though you’re canceling this particular interview, express your continued interest in the company and any potential future opportunities.

This demonstrates your professionalism and enthusiasm.

7. Offer to Reschedule – How to Cancel an Interview

If you are open to rescheduling the interview, mention this in your email.

This indicates your willingness to work around the inconvenience caused by the cancellation.

8. Provide Ample Notice – How to Cancel an Interview

If possible, provide at least 24 to 48 hours’ notice.

This gives the company enough time to adjust their schedule and potentially fill your time slot with another candidate.

9. Use a Polite Tone – How to Cancel an Interview

Your tone should be courteous and appreciative.

Avoid sounding defensive or apathetic, as this can reflect negatively on your professionalism.

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10. Proofread Before Sending

Before hitting the “send” button, proofread your email for any errors.

A well-written and error-free message enhances your credibility.

11. Follow Up with a Thank-You

After sending the cancellation email, follow up with a separate thank-you email expressing your gratitude for their understanding and the opportunity to interview in the first place.

12. Learn from the Experience

Use the situation as a learning opportunity.

If your cancellation is due to scheduling issues, consider using tools like scheduling apps to avoid such conflicts in the future.

13. Maintain a Positive Image

Your cancellation, while regrettable, doesn’t have to leave a negative impression.

Handle the situation professionally to ensure that your reputation remains intact.


Canceling an interview is a situation that may arise unexpectedly, but it’s how you handle it that truly matters.

By following the steps outlined in this blog post, you can approach the process with grace and professionalism.

Remember, the way you handle these challenging moments can leave a lasting impact on your professional image and relationships.